In ContractSafe, you can quickly and easily control access to information.
Typically you’ll set a Role when you invite a new User. If you want to change a User’s Role, you can always bring up the User dialog box by clicking on Settings, and then the “Users” button.
To assign or change a Role, click on the pull-down button next to their name and select the appropriate Role.
There are eight main Roles in ContractSafe:
- Account Owner: This is an Admin, but the one who is on record with ContractSafe as the actual owner of the account. This should be the primary contact for your ContractSafe account. The Account Owner has all of the rights of an Admin, but can also download and backup all of your files and data.
- Admin: An Admin can create new users for your account, and change the settings for existing users. They have access to all of your files stored in ContractSafe and can customize ContractSafe for your team, including Folders, Tags, Custom Fields and Views.
- Department Admin: A Department Admin (formerly Account Manager) can create users and manage permissions to Folders, Tags, or "My Companies" they manage. They can have access t0 contracts in selected Folders, Tags, and "My Companies" and can customize ContractSafe for your team, including creating Folders, Tags, Custom Fields, and Views.
- Standard: Standard users can add contracts, input or edit information and delete contracts. However, Standard users can only access the Folders or Tags of contracts they have been given access to. Standard users also cannot invite other users or change settings like Folders, Tags and Custom Fields. While they can create Saved Views and reports, they are unable to share Views.
- No-Delete: No-Delete users are the same as Standard, with the exception that they cannot delete any contracts. They can still add new contracts and enter or edit information, and they also only have access to the Folders or Tags they have been approved for. While they can create Saved Views and reports, they are unable to share Views.
- Read-Only, Download OK: Read-Only users that can download and see information about contracts, and access full contracts in ContractSafe, but they cannot add contracts, enter any information, or delete contracts. They will only have access to the Folders or Tags of documents identified in their Permissions. While they can create Saved Views and reports, they are unable to share Views.
Note : Read-Only users can use Intake forms if enabled by an admin on the CS account. - Read-Only, No Download: Read-Only users that can not download but can see information about contracts, and access full contracts in ContractSafe, but they cannot add contracts, enter any information, or delete contracts. They will only have access to the Folders or Tags of documents identified in their Permissions. While they can create Saved Views and reports, they are unable to share Views.
Note : Read-Only users can use Intake forms if enabled by an admin on the CS account. - Intake Only: Intake Only users will only be able to upload contracts through a pre-configured form, but they cannot see the documents, files/folders or users on the account. This user is designed specifically for uploading contracts and data only. This role is only available with Intake Forms, included with our Productivity Package.
Please reach out to support@contractsafe.com for any questions.