Case Study

How Rugiet Cut Contract Costs 40% with a Legal Department of One

Fast Facts

Industry: Online telehealth for men's health, serving all 50 states
Legal headcount: A legal department of one
Contract volume: SaaS and vendor contracts plus agreements for 40 to 80 influencers at a time
Tools before: A spreadsheet, founders' laptops, Google Drive, SharePoint and separate DocuSign accounts
Trigger: Rapid growth over 18 months under new management, including an influencer program

The Challenge

Contracts scattered across laptops, Google Drive, and SharePoint

Rugiet Health is a digital health company focused on personalized men's health. Edward Soyka joined Rugiet as its first Head of Legal and Compliance, responsible for commercial contracts, litigation, risk management, policies, advertising review, and patient-facing materials.

The company has grown fast over the past 18 months, and Rugiet was preparing to manage agreements for dozens of influencers on top of its existing SaaS and vendor contracts. A spreadsheet couldn't keep up with the volume, or the obligations Edward needed to track.

Like many young companies, Rugiet had contracts living everywhere: on founders' laptops, in individual Google Drives, and in SharePoint. That created the choke points typical of high growth: vendor information that didn't match across subscriptions, invoices, and company-card purchases, and multiple vendors signed for the same purpose. Reconciling it all by hand was time-consuming but necessary.

Edward had worked with larger enterprise CLMs, and he didn't want Rugiet spending months on an implementation employees would then struggle to adopt. His decision came down to the two practical requirements of simplicity and price. ContractSafe delivered both: immediate access, with room to expand as Rugiet grew.

“Before ContractSafe, one person had a contract in Google Drive and someone else had it in SharePoint. Now I know where every contract lives, who owns it, and every date that matters.”

Edward Soyka Head of Legal and Compliance, Rugiet Health

ContractSafe's Solution

Contracts loaded in minutes, without a long implementation

Edward started loading contracts right after signing with ContractSafe, organizing Rugiet's agreements on day one instead of waiting out a lengthy implementation.

“Within 10 minutes of signing with ContractSafe, I was loading contracts and automating some of our core business functions.”
— Edward Soyka, Head of Legal and Compliance, Rugiet Health

Rugiet began by pulling every contract into one searchable system, then built intake, e-signature, and reporting on top of it. Before signature, Intake Forms and sheets give colleagues one consistent way to submit contract information. ContractSafe eSign sends agreements out, and saved reports keep open and pending signature requests in view. After execution, ContractSafe Reports give Edward, finance, and accounting a clear record of contract value and vendor pricing for renewal analysis.

How Rugiet handles the full contract lifecycle

Intake Forms and sheets collect the same required information from business teams without making every requester learn a new platform.
ContractSafe eSign sends agreements out for signature from inside the same platform.
Open and pending eSignature tracking shows the team which signatures are still outstanding.
ContractSafe Reports organize spend by department and vendor, making vendor pricing easier to compare.
Ownership and renewal data show who's responsible and when agreements renew.

How ContractSafe helps Rugiet capture every contract request once

A salesperson types the deal details into Edward's intake form instead of writing a memo or scribbling them on a barroom napkin. Other Rugiet users submit through intake forms and intake sheets. Filling out the form is all they need to know. The details arrive as typed, so four people stop rewriting the same information and nothing gets lost or misread. Edward knows what's going on, where each contract lives and who owns it, without sitting in on every deal.

How Rugiet uses ContractSafe eSign

Rugiet sends agreements out for signature with ContractSafe eSign. Two auto reports track every open and pending e-signature request. Edward's team works from those reports and knocks on doors until the signatures are done.

How Rugiet uses reporting

Edward pulls the terms early in each contract: what Rugiet's paying for and how much. Edward standardizes statements of work and deliverables so whoever comes next can pull the same value data. With finance and accounting, Edward builds overall contract value and segments spend by department type. At renewal, Edward checks who's active and what Rugiet pays per unit, down to the 30 seconds, asking questions like: why pay one vendor $10,000 and another $1,000?

“ContractSafe gives us room to grow without making the process more complicated. That's really the most appealing thing about it.”
— Edward Soyka, Head of Legal and Compliance, Rugiet Health

ContractSafe also keeps statements of work and deliverables recorded alongside contract value, so Edward, finance, and accounting work from the same contract data when they compare vendor prices, units, and deliverables in renewal discussions.

About ContractSafe

ContractSafe covers the whole contract lifecycle, from intake and approvals to e-signature, deadline alerts and reminders, reporting and AI extraction, with the complete set on the Maximize plan. Custom intake forms feed templates that populate a first draft, comments with user tagging and approval sequences carry it through review, and ContractSafe eSign or the DocuSign integration collects signatures. Quick fixes happen with in-app editing, and bigger edits open in Word Online or desktop Word for changes and comments, then save back to ContractSafe as the updated version. Every plan includes unlimited users, onboarding and document migration with no implementation fee.

Rollout & Results:
40% lower costs and one source of truth

“Consolidating our team's multiple e-signature accounts into one ContractSafe account saved us 40% off the top.”

- Edward Soyka, Head of Legal and Compliance, Rugiet Health

One e-signature account instead of many

Rugiet consolidated its separate DocuSign accounts into ContractSafe eSign and immediately saved thousands.

Productive from day one

Edward started organizing Rugiet's contracts the day he signed — no implementation project, no waiting.

Requests arrive the same way every time

Intake Forms and sheets capture the details once, so nobody's rewriting and reinterpreting the same request downstream.

Nobody has to guess who still needs to sign

Saved reports surface open and pending eSignatures, so the team always knows where to follow up.

Renewal conversations backed by contract data

Contract value, department, vendor, and deliverable data stay together, ready for pricing and value comparisons.

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“We wanted something that was easy-to-use, that was the most important thing that we were looking for. We’ve chosen the right platform with ContractSafe and we’ve gotten a lot of compliments. Whenever you roll out any new program, you expect some constructive criticism but all we’ve gotten are kudos.”

"ContractSafe has been an amazing enabler, helping us automate other processes and level up our ability to manage an increasing volume of highly custom customer engagements."

"ContractSafe has been a lifesaver to our company. We finally have a central location to store and keep track of our contracts. Uploading documents is a simple process and the search feature is a lifesaver. Everything is organized and easy to find, and the renewal reminders help us keep on top of any upcoming expiring contracts. Their customer support is excellent.