By storing documents in a secure, centralized repository with tools to help enable collaboration, colleges and universities can reduce the time it takes to execute a contract, increase vendor visibility across departments, and stay ahead of auto-renewing or duplicative contracts.
ContractSafe's contract management software helps colleges and universities to:
Higher education often involves a large volume of vendor contracts and managing these documents across multiple schools and departments can be a challenge. Many universities have developed a reputation for being slow moving and unorganized when it comes to executing contracts and managing vendors. It’s not uncommon for multiple university departments to execute contracts with the same vendor for the same service. When different schools and departments operate in silos, it can lead to unnecessary risk and expensive long-term problems.
ContractSafe prevents this by helping distributed university departments collaborate on contract management from within a centralized cloud-based repository. With tools such as version control, user roles and permissions, smart search tools, and customizable reporting, departments at any educational institution can manage a more efficient and productive contract lifecycle with education contract management software.
Education institutions that use ContractSafe will benefit from the ability to locate documents up to six times faster while storing documents in a compliant cloud-based repository that protects from both unauthorized internal and external access.
Safely store and organize university contracts, vendor agreements, and intellectual property in a central cloud-based repository securely hosted on Amazon Web Services. Read/write permissions provide an extra layer of security by allowing you to segment document access by role or department.
Eliminate the time employees spend looking for documents with search capabilities that actually work. With advanced search functionality and customizable dashboards, you can be sure that the university chancellor, president, and deans can quickly get the insights they need.
Colleges and universities manage a high volume of products and services across multiple schools, so tracking key dates and contractual obligations can be a challenge. With ContractSafe’s customizable alerts and reminders, schools can plan far in advance of upcoming expiration dates, promotional pricing periods, and service dates.
Not all employees need the same level of access to specific documents. With user roles and permissions, the chancellor can have access to all university contracts while deans can be limited to documents pertaining to a specific school. By assigning user roles and permissions, schools can manage risk and make sure contracts don’t fall into the wrong hands.
We know that contract management is only one component of your university’s procurement process, which is why we make it easy for ContractSafe to plug into other education solutions that support your school’s operations.
[More Information: 4 Things to Consider When Implementing Contract Management Software]
With thousands of employees distributed across schools and departments, implementing new education software university-wide can be a daunting task. Luckily, ContractSafe is not only easy to use, but we offer unlimited support to help drive employee adoption across your school.
With hundreds of vendors and suppliers, university contract management must be streamlined and efficient. While some schools may attempt to manage contracts with manual processes, spreadsheets, and shared drives, this approach exposes schools to a significant amount of risk - from lost documents to missed auto-renewals, sloppy contract management can lead to expensive problems down the line.
Schools and universities need a robust contract management solution that improves productivity, vendor visibility, and document security. Not all contract platforms are well-suited for the higher education industry, so it’s important to select a solution that meets the needs of your school.