With a secure, centralized repository and a robust suite of contract lifecycle tools, your hospitality group can be better positioned to review documents, track vendors, and stay ahead of renewing or expiring agreements.
ContractSafe's contract management software helps hospitality groups to:
When it comes to contract management, the hospitality industry faces a unique set of operational challenges. When managing a vast amount of contracts, permits, and licenses across multiple hotels, it can be difficult to maintain clear visibility into property-level operations. Managing the renewal and expiration of these documents can be even more challenging as many companies resort to manual tracking, logging, and searching methods due to a lack of a better solution. Over time, contract management can become a draining cost center for hospitality companies if they do not take steps to increase efficiency.
ContractSafe is a proven solution that helps hospitality groups accelerate the contract lifecycle while ensuring documents are secure, yet accessible. With tools that enable a collaborative review process, contract management becomes easier, faster, and more efficient. With custom reports, hospitality company leaders can maintain a direct line of site into vendor management and contract operations, creating greater efficiency from top to bottom.
Hospitality groups that use ContractSafe's contract management platform to store contracts will benefit from the ability to locate documents up to six times faster while simultaneously protecting documents from unauthorized internal and external access.
Your contract software is the central repository for legal documents across your hospitality group, so effective search capabilities are essential to ensure hotel managers, procurement, and company leaders can quickly gain insights into each hotel’s vendors and their associated contractual obligations.
Safely store permits & licenses, vendor agreements, food & drink contracts for each hotel in a central cloud-based repository hosted on Amazon Web Services. Role-based permissions allow you to segment document access by role or department to add an extra layer of security.
Hospitality groups manage a high volume of vendors across multiple hotels, so tracking servicing dates and contractual obligations can be a challenge. From scheduled elevator maintenance to food & drink pricing expirations, ContractSafe's alerts and reminders allow hospitality groups to stay ahead of all key contract dates.
Not all employees need the same level of contract access. While your finance teams may need access to lease agreements, individual hotel managers probably only need to see documents pertaining to the properties they manage. By assigning user roles and permissions, you can manage risk and ensure contracts don’t fall into the wrong hands.
Contract management is only one component of your hospitality group’s procurement process, which is why we make it easy for ContractSafe to plug into the other hospitality management platforms that support your business operations.
With thousands of employees spread across dozens of locations, implementing a new software product can be a daunting task. Luckily, ContractSafe is not only easy to use, but we offer unlimited support to help drive employee adoption and customer success
Due to the sheer volume of contracts across distributed hotels and lodging properties, hospitality groups must maintain an organized, systematic approach to contract management. Manual processes, spreadsheets, and shared drives do not scale and create a significant amount of operational risk.
Hospitality groups need a platform that improves productivity, visibility, and security. Not all contract management platforms are well-suited for the hospitality industry, so it’s important to select contract software that meets the specific needs of your business.
[More Information: 4 Things to Consider When Implementing Contract Management Software]